University of Helsinki doctoral dissertation form and publishing an electronic dissertation in E-thesis
University of Helsinki doctoral dissertation form
Doctoral candidates should fill in the electronic doctoral dissertation form three weeks before the public examination of the dissertation at the latest. The purpose of the dissertation form is to integrate the collection and storing of all information on dissertations as well as their abstracts. Currently the information is used by the electronic publishing service E-thesis, by the University Communications Department and also by the University calendar of events. The collected information is also made available in DART-Europe E-thesis portal. In addition, the abstracts of the dissertations in medicine are stored in Medic - the Finnish reference database of health sciences produced by Meilahti Campus Library Terkko.
The abstracts submitted with the dissertation form are published on the e-thesis website. Two abstracts are submitted, a popular abstract in Finnish or Swedish and a scientific abstract in English. The recommended maximum length of each abstract is 2400 characters (1 page). If the abstract is longer, it should be sent separately as an attachment (text file, Microsoft Word is recommended) to firstname.lastname@example.org. In this case, please fill in a notification (such as "Abstract will be sent separately") to the text field for the abstract in the form. If the doctoral candidate wishes to publish an abstract in a language not mentioned above, the abstract should be sent to E-thesis as an e-mail attachment.
Publishing an electronic dissertation in E-thesis
The doctoral candidate is required to publish the doctoral dissertation as an electronic publication in E-thesis. The format of electronic dissertations in E-thesis is PDF. The publishing of an electronic dissertation in E-thesis is free of charge for the doctoral candidate.
In addition, 20 printed copies of the dissertation are required. The the distribution of the printed copies should be checked from the faculty of the doctoral candidate. It is possible to apply for financial support to cover the expenses of the printing of the dissertation. For further information, see the instructions in Flamma.
Separate ISBN numbers are required for each version of the dissertation, i.e. different numbers for the printed version and the PDF version. If necessary, ISBN numbers can be obtained from the Finnish ISBN Agency (tel. 02941 44329 / 02941 44312, e-mail email@example.com).
The author of the dissertation should sign a publishing agreement with the University of Helsinki. The agreement is available on the E-thesis website as a printable PDF file. A signed copy of the agreement should be sent to E-thesis. If the author wishes a copy for him/herself, two signed copies may be sent. The text of the agreement is currently available in Finnish only. A summary of the main points of the agreement in English is available here.
The electronic version of the dissertation is normally published in E-thesis ten days before the public examination of the dissertation.
The file may be sent to E-thesis as an e-mail attachment. If the electronic version of the dissertation has been ordered from Unigrafia, Unigrafia will deliver the file direct to E-thesis.
To summarize, the following items should be delivered to E-thesis before publishing the dissertation on the E-thesis website:
- The electronic University of Helsinki dissertation form, preferably at least three weeks before the public examination of the dissertation (N.B.: this is only a recommendation, the form can be sent later as well).
The dissertation as a PDF file, preferably two weeks before the public examination
(N.B. If the file is over 20 MB, please contact E-thesis before sending it.)
- A signed copy of the publishing agreement, preferably two weeks before the public examination.
Helsinki University Main Library
P.O. Box 53 (Fabianinkatu 30)
00014 University of Helsinki
- University of Helsinki dissertation form
- Publishing agreement (PDF)
- En route to the Doctorate - by University Communications
- Unigrafia guide to doctoral candidates
- Further information about the publishing agreement
- The Finnish ISBN Agency