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Submitting your thesis for evaluation and publishing it in digital format

Faculty of Arts

With these instructions you can send your thesis for evaluation and deposit it to university's digital archive. If you need more information, please see the Links at the bottom of the page.


  1. Convert your thesis (including the title page and the abstract) into a single PDF file, name the file (without Scandinavian letters or special characters, Surname_Firstname_pro_gradu_year)) and save it. If necessary, read the instructions at the bottom of the page for more information. Please note: you should not add restrictions such as disabling printing of the PDF file.
  2. Activate your Office 365 email if you haven´t done it yet.
  3. Use your University username and password (associated with your address) to log into the form for saving the Master’s thesis (link below) and proceed step by step. Onto this form you can copy both the descriptive data about your Master’s thesis and the abstract from your own abstract form. After successful submission your thesis will enter the assessment process.
  4. N.B. Once the thesis has been submitted to the E-thesis system, it can no longer be edited. Please be careful!
  5. When the assessment is ready, the system will send you a message concerning the online publication of your thesis.
  6. N.B. Information will be saved and emails will be sent to the user whose account has been used in logging in to the system. Never give your user name or email address to others!

Form for saving Master’s theses of the Faculty of Arts

Abstract form

Instructions on how to convert your file into a PDF file

You may submit and publish your thesis even after you have graduated. In this case, please send e-mail to

Digital archiving or publishing online

The abstracts of approved Master’s theses are public and will be published in E-thesis. The theses themselves are also public and will be archived in such a way as to be available for access at University libraries.

If you accept the agreement on online publication, your Master’s thesis will also be published in the University’s digital repository of theses and dissertations (E-thesis) and made openly available online. You can decide on online publication once you receive the relevant message after your thesis has been approved.

If you accept the agreement on online publication, your Master’s thesis will be openly available online and can be displayed in the results of, for example, Google searches. The Faculty of Arts recommends that students permit open publication of their theses. This ensures that your thesis will receive the recognition it deserves, and may also help other thesis writers and information seekers.

Please read about the benefits of online publication in this Finnish-language article in Verkkari (the Helsinki University Library’s online journal).

Anti-plagiarism system Urkund

The rector of the University has decided that theses saved in the E-thesis system using the relevant form will be submitted to the Urkund system for recognising plagiarism. The system produces a report for the perusal of the examiner. You will be informed by email when the Urkund system has produced this report. The link in the email message allows you to decide whether your thesis will be saved in the Urkund database.

The Faculty of Arts recommends that students save their theses in Urkund to prevent the plagiarism of their theses. You can save your thesis in Urkund even if you do not permit its open publication online.

Students can request access to the Urkund report on their thesis.

Help and advice

  • In case of problems saving or publishing your Master’s thesis, please contact the following persons responsible for handling theses at your department.
  • You can also email the library if you have questions about saving or publishing your thesis: e-thesis[at]
  • For advice about creating PDF files, please contact the University’s Helpdesk (tel. 02941 55555).

Useful links: