Sending your Master’s thesis for evaluation and publishing it in digital format
Faculty of Medicine
- All theses must have a title page and an abstract. The abstract must be written in the language in which the student completed their secondary education for the purposes of the maturity test. Check the Instructions for Students website for guidelines on how to write the abstract in your degree programme.
- If you have agreed on an embargo with your supervisor, indicate its duration (1 to 24 months) in the “Other notes” field in the submission form.
- Submit enclosures, if any, to Student Services.
- The author of the thesis saves the dissertation in the E-thesis system no later than 11.59 p.m. on the day of submission.
Technical depositing instructions
- Convert your thesis (including the title page fisrt and then the abstract and finally the thesis) into a single accessible PDF file, name the file Surname_Firstname_thesis_year (without Scandinavian letters or special characters) and save it. Check that the pdf file is in text format. The easiest way to see it is to be able to select / paint text with the mouse.
- Activate your Office 365 email if you haven´t done it yet. A thesis cannot be submitted without a valid helsinki.fi email address. (NOTE! Activation takes one night.)
- Sign in to the submission form using your University of Helsinki username and password (link below) and proceed in the following order:
- Carefully complete the description data requested in the fields of the form.
- When needed, complete the Abstract field again if your work contains an abstract written in an additional language.
- Retrieve the PDF file you have created.
- Check again that the information is correct and complete the depositing.
- After a successful submission your work is under a review and evaluation process that includes plagiarism detection in the Ouriginal system. After submission, you will receive an automatic confirmation message from the Ouriginal and E-thesis system.
- After the submission, your thesis will be waiting for further processing and will not be immediately read by your reviewers.
- N.B. Once the thesis has been submitted to the E-thesis system, it can no longer be edited. Please be careful!
- When the review is complete, you will receive a message from the system with a grade suggestion. The grade proposal will come before the Faculty Council meeting. Faculty Council meeting days.
- Once the thesis evaluation has been approved at the Faculty Council meeting an attempt is made to register the performance notes of the thesis and of the maturity test as soon as possible.
- Once the registration has done you will receive a message that will allow you to grant or deny permission for online publication in Helda (Helsinki University Open Repository)
- N.B. Information is saved and emails will be sent to the user whose account has been used in logging in to the system. Never give your user name or email address to others!
Submission Form for the Faculty of Medicine.
At the University of Helsinki, master’s theses are published in HELDA, the University’s open digital repository. Once your thesis has been approved by the Faculty, you will receive an email message with a link for allowing online publication. Online publication is recommended, since your work will gain a permanent publication platform and web address. If you do not allow the online publication of your thesis, a PDF version will be archived to be available only locally on the library terminals in University Library facilities. The thesis abstract and descriptive information are always published in Helsinki University´s open digital repository.
If your thesis contains an article published in a journal, or an article based on your thesis is in the works, the thesis may not be published openly as such. You can often get information from the publisher of the article about their Open Access publishing policies. If you need more information about publishing, you can contact the service firstname.lastname@example.org.
If you do not accept the publishing license, the PDF version of your thesis will be stored in such a way that the full text can only be accessed locally from library computers ("archived") but the reference and the abstract will be published in Helda.
Ouriginal plagiarism detection system
The submitted thesis is processed using the Ouriginal plagiarism detection system. This creates a report that the assessor reads. Link to the report comes into the evaluation form in E-thesis. The report does not automatically become readable by the student. Once the Ouriginal system has generated the report, you will receive a message in your email. You can use the link in the message to decide whether your work will be saved in the Ouriginal database. The University of Helsinki recommends saving in Ouriginal, as this way the student can prevent plagiarism to his or her own work in the future. You can save your work in Ouriginal, even if you do not give permission for its open publication online. The student has the right to see the Ouriginal report generated from his or her own work upon request.
Further information and help
Instructions for Students In questions related to the thesis examination and assessment process, contact Meilahti Student Services (email@example.com). In issues related to depositing, send your question by email to firstname.lastname@example.org.
- University's abstract document (a word document) and model document as a pdf
- Instructions on how to convert your file into a PDF file (PDF-XChange program). Please note: you should not add restrictions such as disabling printing of the PDF file.
- Instructions on accessibility
You may submit and publish your thesis even after you have graduated. In this case, please send e-mail to email@example.com.