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Instructions

Sending your Master’s thesis for evaluation and publishing it in digital format

Faculty of Medicine

Before submission

  • All theses must have a title page and an abstract. The abstract must be written in the language in which the student completed their secondary education for the purposes of the maturity test. Check the Instructions for Students website for guidelines on how to write the abstract in your degree programme.
  • If you have agreed on an embargo with your supervisor, indicate its duration (1 to 24 months) in the “Other notes” field in the submission form.
  • Submit enclosures, if any, to Student Services.

Technical depositing instructions

  1. Convert your thesis (including the title page fisrt and then the abstract and finally the thesis) into a single accessible PDF file, name the file Surname_Firstname_thesis_year (without Scandinavian letters or special characters) and save it. Check that the pdf file is in text format. The easiest way to see it is to be able to select / paint text with the mouse.
  2. Activate your Office 365 email if you haven´t done it yet. A thesis cannot be submitted without a valid helsinki.fi email address. (NOTE! Activation takes one night.)
  3. Sign in to the submission form using your University of Helsinki username and password (link below) and proceed in the following order:
  4. Carefully complete the description data requested in the fields of the form.
  5. When needed, complete the Abstract field again if your work contains an abstract written in an additional language.
  6. Retrieve the PDF file you have created.
  7. Check again that the information is correct and complete the depositing.
  8. After a successful submission your work is under a review and evaluation process that includes plagiarism detection in the Urkund system. After submission, you will receive an automatic confirmation message from the Urkund and E-thesis system.
  9. After the submission, your thesis will be waiting for further processing and will not be immediately read by your reviewers.
  10. N.B. Once the thesis has been submitted to the E-thesis system, it can no longer be edited. Please be careful!
  11. When the review is complete, you will receive a message from the system with a grade suggestion. The grade proposal will come before the Faculty Council meeting. Faculty Council meeting days.
  12. Once the thesis evaluation has been approved at the Faculty Council meeting an attempt is made to register the performance notes of the thesis and of the maturity test as soon as possible.
  13. Once the registration has done you will receive a message that will allow you to grant or deny permission for online publication in Helda (Helsinki University Open Repository)
  14. N.B. Information is saved and emails will be sent to the user whose account has been used in logging in to the system. Never give your user name or email address to others!

Feedback form (LIC.MED./LIC.DENT, in Finnish)
Feedback form (LIC.MED./LIC.DENT, in Swedish)
Feedback form (psychology&logopedics, in Finnish)

Submission Form for the Faculty of Medicine.

Publishing online

At the University of Helsinki, master’s theses are published in HELDA, the University’s open digital repository. Once your thesis has been approved by the Faculty, you will receive an email message with a link for allowing online publication. Online publication is recommended, since your work will gain a permanent publication platform and web address. If you do not allow the online publication of your thesis, a PDF version will be archived to be available only locally on the library terminals in University Library facilities. The thesis abstract and descriptive information are always published in Helsinki University´s open digital repository.

Archiving

If you do not accept the publishing license, the PDF version of your thesis will be stored in such a way that the full text can only be accessed locally from library computers ("archived") but the reference and the abstract will be published in Helda.

Urkund plagiarism detection system

The submitted thesis is processed using the Urkund plagiarism detection system. This creates a report that the assessor reads. Link to the report comes into the evaluation form in E-thesis. The report does not automatically become readable by the student. Once the Urkund system has generated the report, you will receive a message in your email. You can use the link in the message to decide whether your work will be saved in the Urkund database. The University of Helsinki recommends saving in Urkund, as this way the student can prevent plagiarism to his or her own work in the future. You can save your work in Urkund, even if you do not give permission for its open publication online. The student has the right to see the Urkund report generated from his or her own work upon request.

Further information and help

Instructions for Students In questions related to the thesis examination and assessment process, contact Meilahti Student Services (meilahti-student@helsinki.fi). In issues related to depositing, send your question by email to digitutkielmat@helsinki.fi.

Links

You may submit and publish your thesis even after you have graduated. In this case, please send e-mail to e-thesis@helsinki.fi.